Law Jobs

Job Title: Executive Assistant

Job Location: Abuja

Job Description
Performs a variety of routine clerical, reception, office support functions and performs other related duties as required; under direct supervision. Furthermore, maintains office operations by receiving and distributing communications; maintaining supplies and equipment; picking-up and delivering items; serving clients.

Key Roles & Responsibilities:

  • Screen telephone calls and emails and handles where appropriate
  • Maintains an administrative system that proactively supports the Principal Partner and the firm as a whole
  • Provides a platform for smooth communication between the Principal Partner’s office and internal departments.
  • Forwards information by receiving and distributing communications; collecting and mailing correspondence; copying information.
  • Maintains department supplies and inventories. Tracks status, orders, purchases, and maintains or distributes supplies as needed.
  • Strategically manages the Principal Partner’s calendar, booking appointments, managing to-do’s etc.
  • Drafts and finalises Agendas, attends and take Minutes of meetings (when required) and distribute agreed Minutes
  • Serves clients by backing-up receptionist; answering questions; forwarding messages; confirming customer orders; keeping customers informed of order status. Handles telephone calls and also ensures courteous reception for visitors
  • Ensures confidentiality of all documents and correspondence passing through the Principal Partner’s office
  • Prepares memo letters and notes for and on the Principal Partner’s instructions
  • Handles both local and foreign travel arrangements for the Principal Partner and other employees including preparing travel authorisations, advances, flight bookings and hotel reservations (when necessary).
  • Assists with ad-hoc Commercial Awareness and communications activities e.g. client contact reports, delegate packs, recruitment exercise, e-library subscription etc.
  • Provides adequate support in ensuring that client contact information is kept up to date and data is accurate.
  • Sends out agreed firm wide communications from the Principal Partner or member of the senior management team as may be authorised.
  • Carries out any other secretarial and administrative duties as may be required from time to time and any other delegated assignments.

Requirements and Qualification

  • Knowledgeable in the use of the internet and other electronic office equipment
  • Strong oral and written communication skills
  • Strong organisational skills
  • Good multitasking skills; energetic and result oriented
  • Planning and prioritising skills
  • Effective and proven interpersonal skills
  • Respects and maintains confidentiality of information
  • Analytical skills
  • High level of professionalism, discipline and standards.
  • Proficient in Microsoft Office (Outlook, Word, Excel and Power Point)

Education and Experience:

  • A Bachelor’s Degree or its equivalent in English, Secretarial Studies or any related course in Humanities / Social Sciences or any other related discipline
  • 2-3 years’ experience in a similar role within a structured corporate environment

How to apply:

Interested and qualified candidates for the above positions should sent their CVs clearly marked with the job titles to legalrecruitmentnigeria@gmail.com with one week from the date of publication. Only shortlisted candidates will be contacted

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